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E-reserve: guide for teaching staff

E-reserve submission guidelines

Extracts from books and journals can now be provided electronically to students through the library’s e-reserve module.
When submitting material, teaching staff should comply with copyright as stipulated in the Copyright Licensing Limited Guidelines ( 20K in PDF format).
A full citation for the article/book extract, including the full source information for the work (Author, title, source title, year, page numbers, call number) must be provided.
Any student assignments must include a permission statement from the author/s concerned before their work can be made available on e-reserve.
Use the Reserve material request form and specify the loan type as E-reserve.
The Central Library will no longer be placing photocopies of articles/ extracts on Close Reserve.

Where the original source (book/journal) is not held by the library, a personal copy of the original, or a photocopy should be supplied meeting the following minimum standards:

A4-sized, with a single page per A4-sheet.
Single-sided (not printed on both sides of the page).
Not printed on recycled paper.
Minimal grey/black margins.
Ensure that text and page numbers have not been cut off the edge of the page, or obscured by the binding.
Clean and straight on the page. Clear and legible (no underlining, highlighting, or scribbled comments)
Extracts should preferably be less than 30 pages in length – extracts exceeding this length may need to be split into two separate files.
If the original is in colour, the photocopy should also be in colour where possible (esp. important for images, maps, diagrams). The Library will normally scan in colour if a colour photocopy is supplied.

Lecture notes and class notes are not eligible for E-reserve; these can be made available via Blackboard.
Generally material that is free on the internet will not be included on E-reserve.
Copies of articles/extracts obtained through inter-library loan for personal use cannot be placed on e-reserve. Where possible, the extract will be scanned directly from the source or linked from a Library database to the catalogue.
For copyright reasons, printouts from the Library's electronic journals are not acceptable for scanning. Where possible the Library will link directly to articles within electronic journals.

Last revised: 19 March, 2008