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Specialist CollectionsOn this pageRelated InformationTe Aka a TāwhakiKaupapa of the CollectionThe Te aka a Tāwhaki collection is a reference collection of core information resources that pertain to Te Ao Māori. The collection supports the study of Te Ao Māori and the teachings of Te Tumu by providing students with a place to begin their research. The Hocken Library is the primary research collection for New Zealand and Pacific material. Where there are other specialist library collections, the material collected by the Te aka a Tāwhaki collection will not be of a technical or highly specialised nature. The Te aka a Tāwhaki collection has been established through collaboration between Te Tumu and the University of Otago Library to ensure that the creation and ongoing development of the collection is grounded in Matauranga Māori. Description of the CollectionThe collection, which is housed in the Central Library, is available for reference use and duplicates selected key Māori resources held in other parts of the University Library. The core Māori reference materials housed in the collection include books, journals, maps, atlases, tribal histories and Waitangi Tribunal reports. Māori language material in all formats and bilingual material will also be housed within the collection. Access to selected key electronic resources will be available via a PC set up in association with the hard copy collection. UsersThe collection is for the use of students and staff of the University and will be of particular interest to the students and staff of Te Tumu. Collection Priorities and Selection CriteriaSelection of material for the collection is the responsibility of the Māori Resources Librarian in consultation with Te Tumu and Collection Management. The collection will aim to provide selections of the best examples of material in certain areas, (duplicating key resources from across the University Collection) and as a consequence, the collecting areas are as follows:
Koha/GiftsItems given as koha may or may not be included within the Te aka a Tāwhaki collection at the discretion of the University Librarian (in consultation with the Māori Resources Librarian). The Maori Resources Librarian will return items that do not fall within the collection priorities to the donor or their whanau. (Please refer to the Library Policy on Gifts and Exchange Material for details on accepting gifts.) Funding
Te aka a Tāwhaki (the vine of Tāwhaki, shortened to Te Aka (the vine) for everyday use) UpdatedLorraine Johnston, September 2007 Audiovisual ServicesIntroduction “The modern academic library is a multimedia collection, where the content, not the medium, is the factor which has primary importance” Mission StatementAudiovisual Services is the key access point within the University Central Library for information and recorded knowledge stored in audiovisual formats. Origins of the CollectionAudiovisual Services was established within the University Central Library in April 1995. It began as an amalgamation and relocation of three multi media collections from around the University campus, ie the Music Department’s Sound Recordings Collection, the Higher Education Development Centre’s Audiovisual Collection and the Central Library’s Sound Recording Collection. The Remote Services audiovisual collection and the School of Languages Laboratory collection have also been merged into the Audiovisual Services collection. These collections have been merged into collections by storage format. The current collections housed within Audiovisual Services, Central Library include:
Audiovisual Services User Groups1. Primary users 2. Secondary users Sources of Funding
Cooperation and RationalisationThere is an agreement for the inter library loan of some audiovisual materials refer: SC 01/06 (Rev 2.) Document Delivery Service Policy. Appendices. Guidelines for the Supply of Audiovisual Formats. Collecting Policies1. PrioritiesPurchases are aimed at meeting current and foreseeable needs for teaching and research. Selections are made to ensure a balanced collection, building upon strengths and addressing weaknesses, within existing budgetary constraints. An appropriate balance is made between recommendations for new courses and those for existing courses. A balance is also sought between purchases for primary and secondary user groups needs. 2. Format selection preferences(a) Sound recordings Music recorded onto audio cassette would be selected as a last resort option. Where possible master performances are selected. This is in recognition of the international academic trend towards having master performances in which the music is performed on the instruments of the time it was composed and in locations where it was originally performed. (b) Videorecordings Where available letterboxed versions of films are purchased on videodisc, since the letterboxed version maintains the same visual aspect ratio as the film was originally made in. Pan and scan versions, on the other hand, change the size and shape, and remove parts of the original image. 3. Television and online broadcast selectionSelective programmes are caputred to support teaching requirements. The selection of these programmes is undertaken by the Audiovisual Services Librarian in consultation with Academic staff. These programmes are copied for retention in the Collection. General current affairs and news programmes are not regularly copied. The Library receives all free to air terrestrial channels, selected SKYTV, and free to air channels from the satellite Optus D1. All off air recordings are made and issued under the conditions of the Audiovisual Copyright Society Screenrights license. In selecting material for copying the following issues are considered;
4. DuplicationDuplication depends upon demand and budgetary restraints. It must be kept in mind that for each duplication another unique title cannot be purchased. 5. ReplacementsReplacement will also depend upon demand and budgetary restraints. During times of limited funding generally only those items directly required for teaching will be replaced. 6. Educational screening rightsWhen purchasing visual materials, where applicable, the educational screening rights are sort from the distributor. 7. Parallel importationSection 35 of the Copyright Act 1994 restricts the Library from the importation of a film intended for cinematic release within 9 months of first being made available to the public. Selection responsibilities(a) VideorecordingsAcademic and Library staff. (b) Music Sound recordingsThe Music Department’s Library liaison officer and the Audiovisual Services Librarian work in partnership in the selection of music sound recordings. GiftsSuitable donations are considered. The Library policy on gifts and exchange material is taken into account. Consideration is also given to the performing rights of the item, the format, staffing levels, processing costs and available storage space. WeedingMaterial is considered for retirement to storage if it is receiving infrequent use. Duplicate and damaged materials will be discarded from the collections. StorageMaterial in storage is listed in the Library catalogue and can be readily retrieved for use at Audiovisual Services. Due to the low level of demand all kits and 35 mm slides are held in storage. UpdatedSimon Hart, September 2007 Hocken Collections - Collection Development FrameworkPurposeThe purpose of this policy is to: Give effect to the Hocken Collections Deed of Trust provisions enabling additions to the Collection for the benefit of the people of New Zealand. Support the University of Otago’s Strategic Directions to 2012 imperatives for:
Support the statutory characteristic of the University as a ‘repository of knowledge’ under the Education Act. Acknowledge and provide for Maori, particularly Kai Tahu, interest in the Hocken Collections in accordance with the University’s Treaty of Waitangi obligations. Assist the exercise of Hocken Collection’s responsibilities as an approved repository under the Public Records Act. In general terms, the Hocken Collections are to be seen as a national documentary heritage repository, inclusive of modern art, complementary to those of the National Library and in other similar heritage institutions, such as the Auckland Public Library, with an emphasis on southern New Zealand. Ownership and PreservationOwnership of The Hocken Collections is in three parts:
Acquired resources shall normally be owned and preserved in perpetuity as Additions to the Original Collection, except for deposited materials owned externally. Items purchased with trust funds must in all cases be treated as Additions to the Original Collection. Items may be acquired by purchase, gift, bequest, deposit, exchange, or transfer from other parts of the University. Only in the most exceptional circumstances and where there is a clear public interest shall items be received without provision for access. General ScopeResources acquired shall relate to the history, cultures, development, and natural environment of New Zealand, the Pacific, early Australia, and Antarctica. The scope also includes travel, voyaging, cartography, colonisation and missionary activity from the early modern era onwards relevant to the Pacific. There shall be a complementary framework for resources of Maori interest covering all Collections. Traditional areas of strength shall continue to be built on, including:
Develop and collect for new or potential areas of research, for example:
Collect to allow research across a wide range of disciplines, particularly the humanities. Collect to allow research on national and, comparatively, on international themes. Encompass a wide range of physical formats: textual, visual, sound, and digital. Give priority to identifying systematically major individual prospective resources, particularly those that are at risk, with a view to acquisition and preservation. Act as the main repository for historical materials relating to the University of Otago, including those of the former Dunedin College of Education. Support the preservation of Kai Tahu documentary heritage in the region south of the Waitaki (Murihiku), including if required acting as a secure repository. Collaborate with external groups in the creation of new resources. Within this broad framework acquisition and preservation will be within a number of groupings, based on format and provenance, as follows:
Each grouping shall have a set of explanatory notes setting out its scope in support of the general principles of this policy. Depending on its nature digital material may be held in institutional repositories outside the Hocken Library, but nonetheless forming part of the Hocken Collections. It is recognised that digital resources may require a separate policy. With the possible exception of published collections it is recognised that no one collection can fulfil the whole general scope of the combined Collections, but nonetheless that each will fall within that scope, contributing to the whole. For authenticity, in general, items in original form are preferred, but where this is not possible preservation-standard copies may be acceptable. ExclusionsThe following formats are considered to be normally out of scope:
According to statutory requirement and other particular circumstances this collection development policy shall have regard to the policies of allied institutions, the purpose of which is preservation of documentary heritage materials in perpetuity, in particular:
ProcessAcquisitions should, where feasible, be actively sought through defined programmes of activity within budgeted limits. For security of supply and to achieve best condition published items should be identified, sought and acquired immediately after publication through standing arrangements with suppliers and the systematic perusal of standard bibliographies. Direct solicitation is the preferred means of acquisition for privately published materials, particularly those which may be obtained free of charge. Out-of-print published materials should be regularly searched for and purchased through antiquarian dealers’ catalogues, auction houses, disposal lists and websites. Unpublished materials, including art works, archives and photographs that could profitably be added to the collections should be actively identified in the community or through commercial dealers, and acquired by negotiation whether as a gift, purchase, deposit, or transfer under the Public Records Act. In some areas of major research interest it will be appropriate to establish systematic documentation strategies that could straddle a number of collections. Unexpected opportunities to acquire significant resources within this policy should be quickly and carefully taken advantage of. At all times, relationships with donors and depositors, including potential donors and depositors, must be actively fostered. DeaccessioningNo item may be deaccessioned from the Original Collection. The Original Collection is protected by the Deed of Trust. For definitional purposes, the Original Collection shall include all items listed in the Catalogue of the Hocken Library, Dunedin (1912) plus any other items bearing Dr Hocken’s signature or initials, or his personal book label or book plate, or are in his own hand, or can be shown to have been received by him. Additions to the Original Collection subsequent to 1912 may be deaccessioned where:
Deposited material may be deaccessioned within the terms of the original deposit provided it is by transfer to the original party or to a third party with the agreement of the original party for permanent preservation. Deaccessioning of deposited material for destruction is not permissible, except with the permission of the owner. All cases of deaccessioning must be carried in consultation with the Hocken Librarian. Material which is received unappraised, but not yet accessioned to item level, and found not to be required may be returned, transferred to an alternative repository, or destroyed, within the terms of the original receipt. Unsolicited gifts, bequests, and deposits which are outside the scope of this policy, or which duplicate existing holdings, or which would be more appropriately held in another repository, may properly be declined Changes to the PolicyAny change to this policy that abridges the scope of the Collection as set out in the Deed of Trust must be approved by the Council of the University of Otago in its capacity as Trustee and confirmed by High Court order. Other changes should normally be proposed to the Hocken Collections Committee for advice and confirmation. UpdatedS. R. Strachan, December 2006 Hocken Collections - Collection Development PolicyResearch areasWhole field of New Zealand and Pacific studies generally. Purpose and scopeThe Hocken Collections maintains and provides access to a major national documentary heritage collection in trust for the people of New Zealand, and supports advanced teaching and research at the University of Otago primarily in the humanities. Geographic coverageNew Zealand, the Pacific especially the South Pacific, early Australia and Antartica. Period coverageSeventeenth century to the present day. Strengths/ gapsStrengths are:
Indexes and abstracts
Key Databases
JournalsApproximately 2,500 titles are received. LanguagesEnglish and Maori. Other languages represented are French, German, Italian, Spanish, Russian and Japanese, and Pacific Island languages generally. Formats included/excludedArchives and manuscripts, books, pamphlets, periodicals, newspapers, e-resources, microforms, theses, AV , scores, sheet music, maps, sound recordings, photographs, prints and paintings, posters, and ephemera are included. Normally excluded are moving film and three-dimensional objects. Subject areas by classificationFor publications the full range of Bliss and Library of Congress classifications are used. The most intensively sections utilized are: Bliss:
Library of Congress:
Related areas of the collectionRelated areas for academic publications may be found in the Central Library collections generally so far as they relate to New Zealand and the Pacific, particularly the Māori Resources Collection (Te Aka a Tāwhaki). In the areas of law and health there is a strong relationship with the Law and Health Sciences Libraries respectively. There are also strong links to the Audiovisual Collection and Special Collections in the Central Library. Location of materials in the collectionThe whole collection is located at the Hocken Library, corner of Anzac Avenue and Parry Street. Weeding and Discarding programmeThe original collection may not be weeded in any circumstances. Other owned collections are only weeded to remove duplication. In special circumstances deposited collections may be transferred to a more appropriate repository or be withdrawn by the depositor. As a documentary heritage collection the expectation is that its component parts will grow for the indefinite future. Interdisciplinary relationshipsThe Collections are relevant to all disciplines with a New Zealand studies component, particularly within the Humanities Division – History, Anthropology, English, Politics, Geography, Te Tumu, Music, Education, Media Film and Communication Studies. Parts of the Collections are relevant to other Divisions: Commerce – Accountancy, Economics, Management, Marketing and Tourism; Sciences – Physical Education, Design Studies, Geology, Food Science, Surveying. UpdatedS. R. Strachan, August 2007 Remote Library CollectionCurriculumThe Remote Library Collection is a multi-disciplinary collection supporting those courses that are distance-taught. Purpose and scopeThe Remote Library Collection (RLC) provides key resources for Distance-taught (DT) students who are living out of the Dunedin Campus Area. In general these items are duplicates of books and other items held by the University Library, which are recommended by the DT course administrator, and may be from any discipline. Where more than one copy of an item is held across the branch libraries, it may be temporarily located to the RLC if necessary. RLC items are identified by a label and located in the Reserve Collection. RLC items remain in the Reserve Collection unless usage figures indicate that they are no longer required, or the paper is changed. Strengths/ gapsOnly key print texts for courses taught by distance are included in the collection. Strengths include:
Formats included/excludedCDRoms, DVD’s, videos and audiocassettes are held in the Audiovisual Centre of the Library. All items may be borrowed under the same policy as Reserve or AVSC items for on-campus students, but are available to be posted to Remote students for the same loan periods as a standard book (according to borrower status). All items are subject to recall. Subject areas by classificationThe collection supports courses in any subject discipline, and the classification reflects this. Location of materials in the collectionAll print items are located centrally in the Remote Library Collection, which is integrated into the Reserve Collection. Extensive resources are available online and are an important service for remote students. Weeding and Discarding programmeSome distance courses are run in 2 or 3 year cycles. Where this is likely or there is any uncertainty, teaching staff are to be consulted before withdrawing items, so that any that will be required in the future are identified and held in the general collection until required. UpdatedJudy Fisher/Marilyn Fordyce, August 2007 Reference Collection – Central LibraryIntroductionThe University of Otago Library aims to provide a balanced collection of up-to-date, factual and historical information in readily accessible formats. In support of this the Reference Collection consists of authoritative non-circulating print and online sources, used for consultation and answering information and research enquiries. Reference collection goals:
Core collection items include:
To ensure maximum accessibility online format is preferred where this is both cost effective and where the information is authoritative and permanently accessible. A selection of heavily used ready reference works may be retained in print. When not available online, or if the online version is not representative of the original, some research materials may be retained in print or microformat. The Central Library Reference Collection supports Humanities and Commerce with branch libraries supporting Education, Health Sciences, Law and Science. Description of the CollectionEncyclopedias:English language and major foreign language dictionaries are held online and in print. Print copies of subject encyclopedias and some foreign language encyclopedias are housed in the general collection. Dictionaries:A comprehensive collection of English and foreign language dictionaries is held. Local, subject and historical dictionaries in print format may be housed in the general collection. One-volume ready reference dictionaries are held in easily accessible locations on each floor. Bibliographies:National and international bibliographies are available in online format, through Te Puna and OCLC WorldCat, with some specialist material in print held in the Reference Collection, eg. New Zealand national bibliography. Bibliographies with a specialist focus are housed in the general collection. Bibliographies on collection development in a subject or discipline may be purchased as working tools for specialist Library staff. Indexes and Abstracting Services:Indexes and abstracting services relevant to the teaching and research needs of the University are held; many provide access to fulltext. Some unique databases are made available on stand-alone PCs when licenses do not permit networking. Directories:Online listings of names and addresses are made available where possible. Phone books, local and New Zealand association and government directories are collected where no online access exists. Citation style manuals:These heavily used manuals are collected in print and online. Yearbooks and Almanacs:Access is provided to the yearbooks of major countries where available, including the New Zealand official yearbook, the Australian yearbook, the Japan statistical yearbook, Whitaker’s Almanac, the Europa series and other standard works such as the Statesman’s yearbook. They are useful in providing a historical ‘snapshot’. Biographical dictionaries:Online access is provided to major biographical dictionaries and databases, eg. Dictionary of New Zealand Biography and Biography Resource Center. Where the online version is not representative of the original, the print copy will be retained. Early editions have historical significance and are retained. Atlases:Major national atlases, subject atlases and major gazetteers that support the teaching and research interests of the University and a comprehensive selection of New Zealand atlases are acquired. Maps:The Central Library maintains a selective print and online collection of historical and current maps, including the main New Zealand topographical map series. Online access to major mapping tools supplements and complements the collection. University Calendars and Prospectuses:University of Otago calendars are held in the Central Library. All New Zealand university calendars are available from Hocken Collections. Current information for other universities is available from university websites. Online access is provided to the Europa World of Learning. Official publications and statistics:The Central Library holds a comprehensive collection of New Zealand parliamentary and legislative materials, bibliographies, indexes, lists and guides relating to official publications. While online access is preferred, due to the varied date ranges available major New Zealand and British government publications print versions may be retained. Strong holdings of New Zealand statistical material are available. Online access is fragmented for many statistical collections so print collections offer data continuity. Quick Reference:Two Quick Reference collections in the Central Library contain a selection of general-purpose dictionaries and other heavily used reference works. SelectionSelection is principally by subject liaison specialists and other library staff, frequently in consultation with academics. The Faculty Librarian, Commerce and Humanities, in consultation with the Information Resources Manager is responsible for the development of the Reference Collection. WeedingTo ensure the provision of accurate and current information the reference sources are regularly reviewed, updated and out-of-date material is withdrawn or discarded. In some cases where electronic format replaces print resources, if archival access has been secured, then the print holdings may be discarded. Print material is retained where it the original representation enhances access to information. UpdatedRosalind Andrew, June 2006 Rosalind Andrew and Marilyn Fordyce – revised November 2008 Reserve CollectionThe Reserve Collections provide access to high demand material, such as textbooks and recommended readings. The collections are kept behind the Loans/Reserve desks (except the Central Library - Reserve is situated on the first floor). Reserve material is issued for short time periods for use within the library and it may be booked for short time periods via the catalogue or with the assistance of library staff. Three-day loan booksThree-day loan books are also part of the Reserve system but these are kept on the open shelves. They may be renewed or, if on loan, recalled. Teaching staff requestsStaff may request material to be placed on Close/Electronic reserve and 3-day loan by using the online request form or by emailing:
Personal copies of material will be held in close reserve temporarily but no responsibility can be accepted for their safety or condition. Where possible, the Library will order the material for the Library collection. Special collections(currently under review) Recreational Reading: FictionPurposeTo acquire an outstanding sample of fiction for the purpose of recreational reading and literary study, according to the following selection criteria. Content levelAll material selected will be either award winning/short listed, well reviewed, and academic level (*see award and review list below). The genres of criminology, romance, science fiction, and fantasy are not usually collected, nor is juvenile level material, except in exceptional cases, or to support specific teaching needs. These criteria may be overlooked in the case of New Zealand material, for the purpose of collecting a wide range of New Zealand literature for historical import and literary study. Geographic scopeThe main areas of collection will be in the literature of New Zealand, Australia, the United States, the United Kingdom, Canada, Asia, and Europe. Particular attention will be given to the acquisition of a representative sample of literature from the indigenous peoples of these countries, especially Maori. Translations & Foreign language materialForeign language fiction is purchased predominantly in the languages taught at the University, namely, Maori, Samoan, Tongan, Chinese, Japanese, Korean, French, Italian, Portuguese, Spanish, German. Translations of important works are also acquired. FormatThe predominant form of fiction acquired is novels, with a representative sample of short stories and poetry also collected. Where possible, hardback is acquired. Literary Awards
Reviews
UpdatedPaula Hasler, July 2007 Last revised: 1 February, 2012 |